Privacy Policy
Last updated: July 30, 2026
1. Responsible person
The person responsible for processing your personal data is:
Dr. Yves Depaepe
Orthopedic Surgeon
Stationsstraat 43/1, 9890 Gavere-Asper
Tel: 09 335 31 43
E-mail: info@orthopedie-depaepe.be
2. What data do we collect?
We only process personal data that are necessary for the provision of medical care:
- Identification data: name, date of birth, national register number, address, telephone number, e-mail address
- Medical data: medical history, diagnosis, treatment information, medical images and reports
- Insurance details: mutual insurance company, policy number (if applicable)
- Appointment details: date and time of consultations
3. Why do we process your data?
Your personal data is processed for the following purposes:
- Providing orthopedic medical care and treatment
- Managing appointments and the medical file
- Billing and reimbursement through health insurance
- Legal obligations (such as keeping the medical file for 30 years)
- Communication about your treatment and follow-up
4. Legal basis
The processing of your data is based on:
- Execution of the treatment agreement (art. 6.1.b GDPR) for the provision of medical care
- Legal obligation (art. 6.1.c GDPR) for maintaining the medical file and invoicing
- Vital importance (art. 6.1.d GDPR) in case of medical emergencies
- Express consent (art. 9.2.a GDPR) for the processing of health data
5. Retention period
Your medical file will be kept for at least 30 years after the last contact, in accordance with Belgian legislation on patient files (Act of 22 August 2002 on patient rights).
Administrative and financial data are kept for the legally required period of 7 years.
6. Data Sharing
Your data will only be shared when this is necessary:
- With other healthcare providers involved in your treatment (with your permission)
- With AZ Jan Palfijn Ghent for hospital admissions and consultations
- With health insurance for reimbursement
- With processors who provide services on our behalf (e.g. IT maintenance), under strict contractual conditions
Your data will not be transferred outside the European Economic Area (EEA).
7. Your Rights
In accordance with the General Data Protection Regulation (GDPR), you have the right to:
- Inspection access your personal data
- Correction to request incorrect data
- Erasure request (limited for medical records by statutory retention periods)
- Restriction request the processing
- Transferability of your data
- Objection against the processing
To exercise these rights, you can contact us at info@orthopedie-depaepe.be or by telephone 09 335 31 43.
8. Website and cookies
The website uses a strictly necessary preference cookie to remember your choice for cookies and external media. This preference is necessary to respect your choice on your next visit.
Only if you agree in advance will the website use a first-party cookie for privacy-friendly visitor statistics. This only builds up aggregated numbers per day and website section. No search terms, medical data, IP addresses or content from forms are stored.
Externe kaarten en video’s van onder meer Google Maps, YouTube en Vimeo worden pas geladen nadat u afzonderlijk toestemming geeft voor externe media. Uw keuze kan op elk moment worden gewijzigd via Cookie policy and cookie preferences.
9. Security
We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss or theft. The website is secured with SSL encryption (HTTPS).
10. Complaints
If you believe that your personal data is not being processed correctly, you can file a complaint with:
Data Protection Authority (GBA)
Drukpersstraat 35, 1000 Brussels
Tel: +32 2 274 48 00
www.dataprotectionauthority.be
Medical disclaimer
The medical information on this website is intended as general information and under no circumstances replaces personal medical advice or consultation. The information was prepared by Dr. Yves Depaepe, orthopedic surgeon, but every medical situation is unique.
Always consult your treating physician for a diagnosis and a personal treatment plan. In a medical emergency, call 112 immediately or go to the emergency department of the nearest hospital.